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Accounts payable

Use the Rapid tab on the Manage Payments screen

Use the
Rapid
 tab of the
Manage Payments
 screen to select payables for payment or apply payments to payables in a grid view. You can also apply multiple payments to a single payable or apply a single payment to multiple payables for multiple vendors at the same time.
The appearance and behavior of the grid on this tab depends on your settings. You make these settings in the Payments and Applications section on the
Preferences
 tab of the
Manage Payment Options
 screen.
note
On the
Manage Payments
 screen, select
Edit
, then
Options
.
  • Mark the
    Allow multiple applications per vendor
     checkbox to apply payables to payments in multiple groups.
  • Mark the
    Allow multiple payments per vendor
     checkbox to pay each payable for a vendor with a separate payment, instead of using 1 payment to pay the selected payables.
  1. Select
    Actions
    , then
    Manage Payments
    .
  2. Select the
    Rapid
     tab.
  3. Find the payable or payment to apply.
    note
    By default, the application groups transactions by vendor ID. This helps you to view all a vendor's payables and payments available to apply. To group transactions by a column heading, drag the heading to the gray area above the grid.
  4. In the
    Apply
     column, select the payables or payments to include.
    1. If the column contains dropdown lists, select the same application group number for the vendor for each payable and unapplied payment combination that you want to apply together.
    2. If the column contains checkboxes, mark the checkbox for each payable or payment to apply together for the selected vendor, then select
      Enter
      .
  5. In the
    Pay
     column, select the payables to be paid.
    1. If the column contains dropdown lists, select the same payment group number for each payable that you want to be paid with a single payment.
    2. If the column contains checkboxes, mark the checkbox in this column to pay the selected payables with 1 payment.
    note
    For any row in the grid, you can choose options in the
    Apply
     or
    Pay
     column, but not both. For example, if you select an Apply Group in the
    Apply
     column for a payable, you can't mark the checkbox or select a payment group in the
    Pay
     column for the same payable.
  6. To make a partial payment or apply a portion of the selected payment, update the amount in the
    Payment Applied
     column.
  7. In the
    Payment Type
     column, select the payment type to create.
  8. In the
    Bank Account
     column, select the bank account from which to draw the funds and create the transaction.
    note
    To create a handwritten check:
    • Select
      AP Check
      .
    • Select the
      Detail
       tab.
    • Mark the
      Handwritten
       checkbox.
    • Enter the check number in the
      Reference
      .
  9. Select
    Apply Payments
     to apply the payables and payments together or
    Pay/Print
     to create payments for the selected payables.
    note
    To print checks, use the
    Print
     window, where you can select the output device (for example, printer, FileCabinet CS, or file).

This article applies to:

  • Product: Accounting CS

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