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This article applies to:

  • Product: Accounting CS
  • Subject: Direct deposit,Setup

Set up a direct deposit bank account

Before you start, you'll need to have set up the bank for direct deposit. If you haven't done this yet, you can go to
Setup
,
Firm Information
, then
Banks
. Alternatively, the application will also give you the option to add a bank during the following procedure.
  1. Select
    Setup
    , then
    Bank Accounts
    .
  2. Select
    Add
    .
  3. Select the
    Main
     tab.
  4. Enter bank account details in the Identification, References, General ledger, and Check Printing Defaults sections.
  5. In the References section, you can mark the
    Zero amount net checks
     checkbox to use references other than check numbers for zero amount net checks.
    note
    You might want to do this for payments by direct deposit, EFTPS, and electronic or internet files. The field is alphanumeric. You can use it to print stubs on blank check stock and increment each reference by 1. For example, you enter DIRDEP, the stub references would begin: DIRDEP1, DIRDEP2, and DIRDEP3.
  6. On the
    Check Layout
     tab, use the Layout selection and, if needed, the MICR, Images, and Check printing sections to make your selections.
  7. On the
    Direct Deposit
     tab:
    • If you use Kotapay, mark the
      ACH processed by Kotapay
       checkbox, then go to step 11.
    • If you don't use Kotapay, select the
      Originator bank
       from the dropdown list, then the information for
      Immediate origin
       and
      Name
      .
    note
    Your bank or third-party processor of ACH files can tell you which fields and options you'll need to complete.
    If you've set up at least one of the
    client's
    employees or vendors with an International direct deposit allocation, you can't select
    Other
     for
    Immediate origin
    .
  8. If your bank or third-party processor needs further direct deposit setup information:
    1. Select
      Advanced Setup
      .
    2. Complete the sections that your bank or third-party needs.
    3. Select
      OK
      .
  9. In the Destination section, select the
    Immediate destination bank
    .
  10. In the Balanced file section, mark the checkboxes if the bank or the 3rd-party processor needs balanced files.
    note
    If a file is balanced, there's an extra withdrawal transaction from the account, which is the total amount of the credit transactions.
  11. In the Bank account prenote information section, select
    Prenote
    .
    note
    You'll need to prenote the bank account information before you send live ACH files. This is needed because you've added the bank account.
  12. Select
    Enter
     to save the bank information.

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