Skip to main content
Direct deposit
Search
Search Accounting CS Support Help and Support.

This article applies to:

  • Product: Accounting CS
  • Subject: Direct deposit

Set up a vendor or agent to receive direct deposit payments

To make direct deposit payments to a vendor or agent, enter direct deposit information in the
Direct Deposit
 tab.
important
  • For vendors that are tax agents, you can't edit direct deposit information on the
    Vendors
     screen. You'll need to go to
    Setup
    ,
    Firm Information
    ,
    Tax Agents
    , then the
    Direct Deposit
     tab.
  • You can set defaults for all new tax agents on the
    Firm Information
     screen.
  • To meet IRS requirements, you'll need to make all tax federal tax deposits by the Electronic Federal Tax Payment System (EFTPS), not direct deposit.
  1. Select
    Setup
    , then
    Vendors
    .
  2. Select the vendor.
  3. Go to the
    Main
     tab and set the method to
    Direct Deposit
    .
    note
    You'll need to do this to print a direct deposit check for a vendor.
  4. If the vendor isn't a tax agent and will use International ACH Transactions (IAT), you'll need to complete all of the
    Addresses
     section of the
    Main
     tab.
    note
    You only need to complete
    State
     and
    ZIP
     if they apply to that country.
  5. Go to the
    Direct Deposit
     tab.
  6. You can deposit vendor checks directly to one or more accounts. Choose whether to base the allocation percentage calculation on the
    total distribution amount
     or the
    remainder of the distribution
    .
  7. Select the
    Bank
    .
  8. Enter the account number, account type, and amount or percent of the deposit amount to go into this account.
  9. Enter the status of the vendor's direct deposit information.
    note
    The application calculates deposits in the order in which they appear in the grid.
  10. If the vendor is not a tax agent and will use International ACH Transactions (IAT), you'll need to do the following:
    1. Select the ellipsis button in the IAT column.
    2. Specify that this direct deposit allocation uses
      International format
      .
    3. Set up the
      US gateway operator
       and
      destination country
       information.
  11. For new information in the grid, set the
    Status
     to
    Prenote
    .
    note
    After the bank has prenoted the account, change the bank account status to
    Approved
    . This will enable Accounting CS to create direct deposit files. 
    The
    Status
     options are:
    • Approved
      : you've set everything up and this vendor's bank account is ready for direct deposit.
    • Needs authorization
      : you've set everything up, but this vendor needs authorization before you can process direct deposit.
    • Prenote
      : you've set everything up, but this vendor's bank account information will be prenoted before live processing.
    • Suspend
      : you've set everything up, but this vendor doesn't currently use direct deposit. This option saves the information for when the vendor uses direct deposit again.
    • Waiting
      : The bank account information has been prenoted. We are waiting for the prenote to be approved.
    While prenotes are supported with International ACH Transactions (IAT), the concept of prenotes is not supported in most countries. In most cases, if you use IAT, you'll not get a response to your prenote.
  12. If the vendor/agent is a paycard recipient, mark the
    Paycard recipient
     checkbox.
  13. If this vendor is an agent to whom you will make tax payments:
    1. Enter information in the
      Direct Deposit Tax Payment Additional Information
       section.
    2. If you need to change the
      State/local amount type code 1, 2, 3
       from its default
      T
       code, select the
      ellipsis
       button.

Related Content

error-icon

Triva isn't available right now.

Check out the support page for our phone number and hours

error-close