Create a binder using client's TaxCaddy documents

On the
Overview
screen, select a client tile to view the client profile. You can also search for a client and select the client tile from the result.
Select
Create Binder
to create a new binder.

note
The
Link Binder
option allows you to link a TaxCaddy client profile to an existing binder in FileRoom. It only appears when the client profile is associated with a Tax Client ID that matches a binder with the same Tax Client ID in FileRoom.
Create Binder
and
Link Binder
appear enabled/disabled under different conditions.
Create Binder
is disabled if:
There are no uploaded documents in the client's profile
The client is in
Not Connected
or
Enrolled
status.
note
When a document has an alert icon on the document tile, it can't be included in the binder.
If your client's profile doesn’t include a Tax Client ID, you'll get an alert that says the following:
Unable to create binder due to missing Tax Client Id. Please edit the client record in Client Management.
To update your client's information, select
Administrative
,
Client Management
, then edit the client record.
Similarly, if you're creating a binder for a 1041 tax return, you'll need to provide the Tax Client ID associated with a 1041 return. You can provide the Tax Client ID when you create a new 1041 tax return profile or edit an existing 1041 tax return profile from the clients' profile.
Your browser downloads a PBFx file. Select the file to open the SurePrep submission screen.

In the
TaxCaddy Service Selection
window, select the service type from the dropdown then select
Submit
.

note
Some firms may have their service selected automatically and bypass this step.
If a client profile has 7216 Consent as received, you'll get a reminder that offshore services are available for this binder (that is, Outsource Offshore, 1040SCANverify Offshore, 1040SCANverify+ Offshore).
On the
Create New Binder
window, select all applicable options under the Select Binder Options section.

The
7216 Consent Received?
option will be automatically selected based on the consent in TaxCaddy Client Profile. Applicable to Outsource (Offshore/Onshore), 1040SCANverify (Offshore/Onshore), 1040SCANverify+ (Offshore/Onshore).

note
If a consent is already given previously on the Client Profile, then you can’t select
No
as an option unless you have the
Can undo 7216 Consent Received
permission.
You won’t be able to change the
Owner
field unless you're an Owner(user), have the
Assign New Owner
permission or Firm System Administrator.

Select your tax software template under the Select Binder Template section. This will be selected automatically based on the tax software selected for the client in TaxCaddy, however, you can change the selection if necessary.

Under Select Source Documents, select
Select TaxCaddy Documents
.

On the
Select TaxCaddy Documents
window, mark the checkbox next to the document name to include the document in the binder. You can also clear the checkbox to exclude the document from being submitted to the binder.

For convenience, documents marked with the Document Flag icon will be pre-selected by default.
note
A red badge will show next to the document name when a taxpayer uploads a new document that hasn’t been viewed by a tax professional.
note
Document Flags don’t prevent you from including or excluding documents from the binder. However, you'll get a warning message as a reminder if you included a document that was meant to be excluded. Conversely, you'll get a warning when you clear a checkbox for a document that was meant to be included.

Documents that have already been added to the binder can't be added again. To view already submitted documents, mark the
Show already submitted documents
 checkbox.

note
Excel files with hidden sheets aren't supported. Delete the hidden sheets from the Excel files before uploading the files, make the hidden sheets visible before uploading the files, or don’t upload those files.
Documents that haven’t passed SurePrep's document validation process will be isn't available when selecting documents to include in your client's binder. These documents are denoted by the CANNOT INCLUDE IN BINDER text in the Flags column.

The client's documents are imported from TaxCaddy and the documents are automatically selected to be submitted for OCR. The Uploaded Tax Questionnaire document will be disabled and can't be sent to OCR.
note
Documents within the Schedule K-1s category will always be moved to the end of the list of documents.

When using GoSystem, the
Locator
and
Account Number
will be populated automatically. When using CCH Axcess,
Tax Client ID
,
Account Number
, and
Version
will be populated automatically. (Version will be blank if not present). When using other tax software or if you need to make any changes, provide the additional information.

Make sure all information is correct and then select
Submit
. The binder is created.

You won't be able to add additional documents while the binder is in verification (status SP Processing). Once the binder is no longer in verification, you can add additional documents from the client's Tax Documents tab by selecting
Open Binder
.

Failed Submission

The binder submission status will show an error icon if there is an error in your submission. Rectify the error in the text then select

Create Binder

to try again.

Additional notes