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This article applies to:

  • Product: ONESOURCE Global Trade
  • Sub-Product: Denied Party Screening

DPS Gray List Management: Adding and Managing Gray List Entities

Gray lists are lists of entities that may not have been banned by a regulation or government authority, but a company might still decide to not do business with those entities. In these instances, the company has decided to screen for these entities the same way they would for actual denied entities.
If you have purchased the Gray List functionality for ONESOURCE Denied Party Screening, you can use the
Gray List Management
 screen to manage a gray list of entities.
You can access the following functionality on the
Gray List Management
 screen:
  • Add/Edit Multiple Names and Aliases
  • Add/Edit Multiple Addresses
  • Add a Reason for Denial (only one reason is allowed)
  • Activate and Deactivate Entities
  • Extract List of All Gray List Entities
  • Upload Spreadsheet for Offline Gray List Edits
  • Keep track of changes
You can access this screen by selecting
Gray List Management
 from the
DPS
 menu.

Adding and Entity to the Gray List

To add an entity to the gray list.
  1. Click
    Add New Record
    .
  2. Clicking
    Add New Record
     will open a series of blank fields in which data can be entered.
  3. Enter a numeric Entity ID that will uniquely identify the entity. If this field is left blank, the system will automatically generate an EntityID. Entity type is considered unspecified by default. However, when specified as Firm or Individual, accuracy of search results is improved.
  4. Click
    Add Name
    . A small table will open where you can add an entity’s name information.
  5. Enter the main name (mn) information for the entity.
  6. To add additional alias rows, click
    Add Name
     again and enter more information. The system can hold up to eight (8) aliases for each entity. You can select a different Name Type according to your preference.
    List of Name Types
    Meaning
    AKA
    Also Known As
    DBA
    Doing Business As
    FKA
    Formerly Known As
    IMO
    (Acronym for Vessel Identification)
    MN
    Main Name
    NKA
    Now Known As
    If you attempt to indicate more than eight records, the system will show the below notification message:
  7. To remove an alias, check the box on the alias’s left, and then click
    Remove Selected Rows
    .
  8. Click
    Add Address
    . A small table will open where you can add an entity’s main name address information.
  9. Enter the
    Adress
    ,
    City
     and
    Postal Code
     information.
  10. Select the
    Country
     corresponding to the address you want to include.
  11. The
    State Code
     combo box will become available and you can select the state accordingly.
  12. To add additional addresses, click
    Add Address
     again and enter more information.
  13. To remove an address, check the box on the address’s left, and then click
    Remove Selected Rows
    .
  14. Use the
    Reason
     textbox to enter a reason why this entity is being added to the gray list.
  15. If this entity already exists on the gray list, use the
    Audit Note
     textbox to enter a reason for why a change is being made.
  16. After all information has been reviewed and is ready to submit, click
    Add
    . To drop and disregard all changes, click
    Cancel
    .
The new/updated entity will now appear on the gray list with a status of
Pending
.

Adding an Entity Sanction to Gray List

To add an entity sanction to the gray list:
  1. Click
    Add New Sanction Record
    .
  2. Clicking
    Add New Sanction Record
     will open a series of blank fields in which data should be entered (entity id, name and address).
The process of entering data is the same as adding a new record, follow the procedure described in the
Adding an Entity to the Gray List
 section described above, except the following:
When including an address, first select a
Country
 and then a
State Code
. The Address, City and Postal Code are automatically filled with
ANY_ADDRESS
 and
ANY_CITY
 to indicate the sanction applies to all addresses and cities within the sanctioned country and state.

Submitting a Pending Entity to Content

A pending status means an entity has been added or updated, but has not yet been submitted to ONESOURCE Global Trade Content.
To forward a pending entity to
Content
:
  1. Click
    Submit to Content
     to open the
    Submit to Content
     confirmation pop-up. This includes a notification stating that an entity change is about to be submitted and a previously overridden company may be re-blocked as a result of the change.
  2. Clickt
    Confirm
     to proceed or
    Cancel
     to go back.
A notification message appears at the top of the
Gray List Management
 screen and the entity now appears with a
Submitted
 status. It can take up to 24 hours for a submitted entry to be committed to
Content
.
After an entry is committed to
Content
, the entry status changes from
Submitted
 to
Committed
. A
Committed
 status means the entity is currently available for screening purposes. This may take up to 24 hours, but the status will automatically update.
If you attempt to reload the
Gray List Management
 screen after submitting new or changed entities to
Global Trade Content
, or if
Global Trade Content
 takes awhile to load, a notification message appears at the top of the screen showing the current status of the process. After the system finishes populating the data, a confirmation message appears at the top of the screen.

Undo Pending Changes

To remove all pending entities and changes:
  1. Click
    Undo Pending Changes
    . If
    Undo Pending Changes
     is selected and the previously submitted changes are displayed on the screen, the change was committed to
    Content
     and will be screened against.
    Clicking
    Undo Pending Changes
     opens the
    Undo Pending Changes
     confirmation pop-up.
  2. Click
    Confirm
     to proceed or
    Cancel
     to go back.
If submitted changes have already been updated in the
Content
 database by the time
Undo Pending Changes
 is selected, those changes will be reflected on the
Gray List Management
 screen.
You will then be able to make further changes and re-submit if necessary.

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