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This article applies to:

  • Product: Practice CS
  • Subject: Accounts Receivable

Enter A/R adjustments: Debit memos

You can enter adjustments to A/R (Accounts Receivable) balances in Practice CS in the form of credit memos, debit memos, and write-offs.
Debit memos increase accounts receivable. You can't apply them to other items. Credit items are applied to debit memos. Think of a debit memo as an invoice with no time, expenses, or WIP.
  1. Select
    Actions
    , then
    Receipt & Adjustment Entry
    .
  2. Enter a
    Control Date
    .
  3. Select the
    Adjustments
     tab.
  4. Enter the
    Date
    . This is the date the transaction will be posted.
    note
    To change the date to default to the
    Control date
     or
    Today's date
    , go to the
    Receipt & Adjustment Entry
     tab, and select
    Setup
    , then
    User Preferences
    .
  5. Enter or select the client.
  6. Select
    DM
     in
    Type
    .
  7. You can enter a
    Reference Number
    , if needed.
    note
    The
    Reference Number
     is 30 characters of text that you can use for any purpose.
  8. Enter the
    Amount
     of the debit memo.
  9. You can enter a
    Comment
     to describe the reason for the debit memo and who requested or authorized it.
  10. Press
    Enter
     or
    Tab
     to complete the transaction and move the cursor to the next transaction.
  11. If you use approval and posting, post the debit memo.
  12. Once you enter the debit memo, you can take the following steps to apply a receipt to it.
    note
    If you don't apply a receipt, the debit memo will be an open amount in the client's A/R. If you haven't received payment yet, you can do these steps later.
    1. Go to the
      Receipts
       tab in the
      Receipt & Adjustment Entry
       screen.
    2. Find the receipt to apply to this debit memo (there might be more than one).
    3. If you use approval and posting, unpost the receipt.
    4. Select the ellipsis button between the
      Amounts
       and
      Applied Amounts
       columns.
    5. For the debit memo, use the
      Applied Amount
       column to enter the amount of this receipt to apply to the debit memo. 
    6. Select
      OK
      .
    7. If you use approval and posting, post the receipt.

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