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Prepare form 1099 (all variations)

Enter data for 1099-DIV

Use the following list during Form 1099 data entry. The list includes every box on Form 1099 Dividends and Distributions, and the location of the data in Accounting CS. 
Form 1099-DIV field or line
Data location in Accounting CS
Field in Accounting CS
Notes
PAYER'S name
Go to
Setup
,
Clients
, then the
Main
 tab.
Payroll name
N/A
PAYER'S street address, city or town, state or province, country, ZIP or foreign postal code, and telephone no.
Go to
Setup
,
Clients
, then the
Main
 tab.
Business address line 1
If the client has separate mailing and taxing addresses, make sure that the address that should appear on the form is entered as the business address.
PAYER'S TIN
Go to
Setup
,
Clients
, then the
Main
 tab.
EIN/SSN
N/A
RECIPIENT'S TIN
Go to
Setup
,
Vendors
, then the
Main
 tab.
EIN/SSN
N/A
RECIPIENT'S name
Go to
Setup
,
Vendors
, then the
Main
 tab.
Vendor name
N/A
Street address (including apt. no.)
Go to
Setup
,
Vendors
, the
Main
 tab, then
Business address
.
Business address line 1
Business address line 2
If the client has separate mailing and taxing addresses, make sure that the address that should appear on the form is entered as the mailing address.
City or town, state or province, country, and ZIP or foreign postal code
Go to
Setup
,
Vendors
, the
Main
 tab, then
Business address
.
City
State
ZIP
Country
If a foreign state or country isn't available in the dropdown list, you'll need to go to
Actions
, then
Edit Payroll Tax Forms
, to override this information.
Box 1a. Total ordinary dividends
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 1a.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 1b. Qualified dividends
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 1b.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 2a. Total capital gain distr.
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 2a.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 2b. Unrecap. Sec. 1250 gain
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 2b.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 2c. Section 1202 gain
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 2c.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 2d. Collectibles (28%) gain
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 2d.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 2e. Section 897 Ordinary Dividends
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 2e.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 2f. Section 897 Capital Gains
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 2f.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 3. Nondividend distributions
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 3.
Go to
Actions
,
Enter Transactions
, then the
Distributions
 tab. Select a 1099 form, then
Details
 to enter more information.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 4. Federal income tax withheld
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 4.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 5. Section 199A dividends
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 5.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 6. Investment expenses
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 6.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 7. Foreign tax paid
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 7.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 8. Foreign country or U.S. possession
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 item Options
Select Options next to the 1099 item and enter the foreign country or U.S. possession.
Go to
Actions
,
Enter Transactions
, then the
Distributions
 tab. Select a 1099 form, then
Details
 to enter additional information.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 9. Cash liquidation distributions
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 9.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 10. Noncash liquidation distributions
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 10.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 11. FATCA filing requirement
2nd TIN not.
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 item Options
Select Options next to the 1099 item and mark the
FATCA filing requirement and/or 2nd IRS notification incorrect recipient TIN
 checkbox.
Go to
Actions
,
Enter Transactions
, then the
Distributions
 tab. Select a 1099 form, then
Details
 to enter additional information.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 12. Exempt-interest dividends
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 12.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 13. Specified private activity bond interest dividends
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 13.
Go to
Setup
,
Vendors
, then the
1099 Properties
 tab to specify 1099 forms and box numbers.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Account number (see instructions)
System Calculated field
N/A
The application adds a unique account number to the
Account number
 field on Form 1099 so that any Form 1099 corrections can be correctly tracked. This field can't be overridden on the form with another account number.
Per the IRS general instructions for certain information returns, the account number may be a required field. Accounting CS adds a unique number to this field automatically for filing purposes.
Box 14. State
Go to
Setup
,
Clients
, the
Main
 tab, and select
Locations
.
Withholding state abbreviation
Accounting CS populates the state based on the client's primary location. If there are multiple state locations, Accounting CS uses the state of the vendor's address. If the vendor is in a different state than the client, the client's primary location is used. To add additional states (and their withholding ID), select
Actions
,
Edit Payroll Tax Forms
, the
Client Data
 tab, and go to the State Numbers section.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.
Box 15. State identification no
Go to
Setup
,
Clients
, then the
Payroll Taxes
 tab.
Withholding ID
Accounting CS uses the client's state withholding ID based on the populated state. See Box 14. State.
Box 16. State tax withheld
Go to
Actions
,
Enter Transactions
,
Check
, then the
Distributions
 tab.
1099 dropdown
Select a 1099 item from the dropdown that contains box 16.
Go to
Actions
,
Edit Payroll Tax Forms
, then the
Recipient Data
 tab to override 1099 data.

This article applies to:

  • Product: Accounting CS
  • Tax jurisdiction: Federal
  • Subject: Payroll tax forms

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